Events & Membership assistant

We are looking for a motivated candidate to join our dynamic Team as Events & Membership assistant, starting in November 2024. The assistant will support the Team with the organization of our intense programme of events and meetings, and with various membership-related operations.  

• Duration of the contract: 6 months, from 4th November 2024 to 30 April 2025 
• Type of contract: Paid internship - Belgium CIP (‘Convention d’Immersion Professionnelle’ - more details at this link) 
• Working hours: full-time (38 hours/week); flexibility of working hours may be required on event days. 
• Location: Brussels with optional remote work. 

About us 

The European Internet Forum (EIF) is an independent Forum created by Members of the European Parliament to exchange views and information with digital policy stakeholders through a continuous programme of live debates, study visits and other activities. EIF brings together a wide network of MEPs and representatives of companies, associations and institutions in the digital policy sector. 

Established in Brussels the year 2000, EIF is a non-profit association under Belgian law. 

Desired profile

• University degree 
• Native level of English (French is an asset) 
• Background and/or experience in Events management, Administration, Secretariat, Communications, and/or EU Public Affairs 
• Precise, pro-active and result-oriented, with strong organisational and communications skills 
• Experience in website and database management, social media and/or graphic design is a plus 

Job description 

The candidate will work in the following areas (lists are illustrative and not exhaustive).  

Events & meetings 

• Support to the organisation of all in-person or online events and meetings 
• Managing registrations, liaising with providers and partners, preparing event materials etc. 
• Assisting members with their event information or registration 
• Managing calendars, setting up meetings, making travel arrangements 

Membership 

• Contact database management 
• Invoicing membership fees 
• Answering requests by email and by phone 

Communications 

• Website management (e.g. publishing event reports, update web pages etc.) 
• Support to communications (e.g. newsletters and social media) 

How to apply 

Please email your application (CV and motivation letter) to secretariat@internetforum.eu by 15 October COB. Please quote precisely the following in your email subject line: “EIF assistant CIP 2024-2025”. Only candidates selected for interviews will be contacted. Thank you for your understanding.